Last updated July 21, 2020 

As we re-open our business and offer in-person programming, we know that you are wondering what steps we are taking in order to ensure the safety of our staff and students.

As always, we are committed to creating a safe environment for all. As a result, we have implemented many new policies and procedures in order to protect our clients and our staff. These practices will continue to evolve based on guidelines from the federal and provincial health ministry.

Additionally, we are continuing to monitor the situation closely to ensure we are taking all precautions recommended by local, national, and international authorities. This document will continue to be updated as new measures are recommended and implemented.

Please scroll through this page for full details on all policies and procedures.

Please note that your participation in our in-person programming requires you to ensure that you have read this document in its entirety to make yourself aware of all parent/guardian and child responsibilities to help us prevent the spread of COVID-19.

As always, please reach out to us at info@stemminds.com in order to ask questions or get more information.


Nicole Myers

Chief Education Officer

647-846-3154 ext 102

As of July 17, 2020 per York Region Bylaw EMCPA, O.Reg. 263/20, pursuant to O. Reg. 263/20, s. 4.(2), it is required that persons not wearing a face mask/face covering will NOT be permitted to enter the STEM Minds facilities.

Therefore, all STEM Minds staff, campers, and visitors are required to wear a face mask/face covering when entering the facilities. 

STEM Minds campers, staff, and visitors are expected to wear a face mask/face-covering in compliance with this bylaw unless they are claiming exemption as per the guidelines below.

Exemptions for the bylaw include,

  1. a. The Person is a child under five (5) years of age;
    b. The Person is compromised by wearing a face-covering because of a medical condition;
    c. The Person is unable to place or remove a face covering without assistance;
    d. The Person requires accommodation under the Human Rights Code.
  2. No Person shall be asked for proof or be required to provide information regarding their exemption.
  3. The Face Covering may be removed temporarily for the following purposes:a. receiving services that would require temporary removal;
    b. consuming food or drink;
    c. for any emergency or medical purpose;
    d. while actively engaging in an athletic or fitness activity including water-based activities.

All policies related to face masks/face coverings have been communicated to clients and appropriate signage has been placed at our entryways.

STEM Minds is still adhering to all other regulations related to controlling the spread of COVID-19.

As per our previous policies, screening procedures prior to entry to our programs are still taking place outside of the facility.

Please ensure that your child’s face mask/face covering fits their face snugly and fully covers their nose and mouth.

For more information on this bylaw, please click here to visit the York Region website

If you have questions or concerns about STEM Minds implementation of this bylaw, please send an email to info@stemminds.com. Please click here for a full outline of this policy

  • Our staff have received training on health and safety practices
  • We have a Health and Safety committee who has reviewed all the required Ministry of Health guidelines and are actively keeping themselves abreast of what is required
  • We have an infectious disease preparedness and response plan established as per ministry guidelines to address risks within our workplace and job tasks for our staff
  • Appropriate signage has been placed throughout our premises for reminder and awareness
  • We have a designated lead supervisor assigned to daily camps to address any concerns
  • Click here to view our COVID-19 Risk Assessment document
  • Prior to re-opening to the public, a deep clean sanitization was performed by an industrial cleaning company
  • After each day of camp programming, a professional cleaning company will thoroughly sanitize our facilities.
  • All students will be assigned a single laptop/tablet/robot to be used for the duration of the camp week. All technology will be sanitized at the end of each day.
  • Supervisors are sanitizing tables and other key surfaces regularly throughout the day.
  • Click here for an overview of our sanitization procedures.
  • We will maintain social distancing by limiting the number of students in our facility, spreading them out in our center, and using non-medical face shields and masks
  • Desk markers will be placed to demonstrate distancing. We have also installed desk level partition shields for further protection.
  • We have limited our camp registrations to a maximum cohort of 15 (including staff).
  • Cohorts will be segregated in separate areas of the facility
  • All camp registrations will be closed 24 hours prior to the camp start date in order to provide time for participants to review all health & safety policies and procedures. No drop-in registrations will be accepted.
  • Ages 4-7 camp will be run in our upstairs room (1200 sq ft). There is a separate entrance to access this space.
  • Ages 8-14 camp will be run in our downstairs room (2500 sq ft). There is a separate entrance to access this space.
  • There will be no intermixing between our cohorts during the day. We will have staff specifically allocated to each camp and there will be no intermixing between these staff.
  • No individuals other than staff and campers will be permitted to enter the STEM Minds facilities.
  • Wherever possible, please only bring one adult to pick up/drop off campers and keep the pick-up/drop-off person consistent throughout the week.
  • For morning drop off, STEM Minds staff will meet parents/guardians and students outside our main entrances. No one other than the camp participant will be permitted to enter the premises and only after:
    • All students will submit to a temperature scan prior to entering the premises. Any student with a temperature reading of 38 C and above will not be permitted to enter the premises.
    • Parents/guardians will sign off indicating that:
      • They have dropped off their child to a STEM Minds staff member
      • Neither their child nor anyone in their household has experienced any symptoms of COVID-19 in the last 14 days nor have they come into contact with anyone who has been a confirmed case of COVID-19
      • Neither their child nor anyone in their household have travelled outside of Canada in the last 14 days

Any participants not meeting these requirements will not be permitted to enter the premises. Click here for a copy of the daily drop-off form.

  • For afternoon pickup, STEM Minds staff will meet parents/guardians outside our main entrances. Upon confirming that the individual picking up the child is an authorized pick up, STEM Minds staff will bring students to the door to leave. Parents/guardians will not be permitted to enter the premises.
  • No students or staff displaying any signs of illness will be permitted to enter the premises.
  • Staff and students will immediately wash their hands upon entering the facilities and prior to leaving, as well as at key points throughout the day (i.e. before eating).
  • All campers will participate in a health & safety tutorial on the first day of camp related to proper handwashing, cough/sneeze etiquette, etc
  • Personal Protective Equipment (PPE) has been provided to staff.
  • Face coverings are not required for students. However, families may wish to supply their child with face coverings OR can purchase cloth face mask(s), face shields (without hat), and/or face shield with hat for an additional fee. Face coverings sold by STEM Minds will be priced at materials cost only.
  • Lessons and activities have been modified in order to promote social distancing.
  • Signs have been posted around the facility to promote proper handwashing, cough/sneeze etiquette, etc.
  • Students who have displayed symptoms of illness may not return to camp programming until no symptoms have been present for at least 24 hours
  • If any staff or student is identified to have exposure to COVID-19, we will notify York Region Health Services and follow the required protocol. We will also inform parents/guardians to ensure there is open communication.
    • Click here to view an overview of our procedure in the event of an outbreak.
    • Click here to view a sample communication to parents/guardians in the event of an outbreak.
  • In this event, appropriate quarantine practices will be enforced and a deep clean of premises will be done